Employee Self-Service FAQ

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  • Student late time sheets

    If you have missed the deadline to submit hours worked you must come to the Payroll Office to obtain a late paper time sheet. Hours submitted on the late paper time sheet will be processed on the next student payroll, creating a possible 2 week delay.

  • How do I manage Payroll Options

    Visit Payment Elections, page 3, to learn more about how you can update your direct deposit in WorkDay.

    WorkDay payment elections

  • How do I update tax withholding?

    You can now update your federal AND state tax withholding elections in WorkDay. For detailed instructions use the following link:

    Manage Withholding Elections - Workday

    Federal Tax paper

    If you prefer to submit a paper Form W-4 into the Payroll Office print the following:

    Form W-4

    Virginia State tax

    To update your Virginia income tax withholdings, you must submit Form VA-4 to the Payroll Office.

    Print the following: Form VA-4

  • How to elect W-2 Form electronic consent?

    To receive your W-2 Form electronically through Employee Self-Service, please complete the electronic consent in BannerWeb as soon as possible. You will receive an email from the Payroll Office in January alerting you when your W-2 form for the previous tax year is available in BannerWeb.

    To elect to receive your W-2 electronically, if you have not already done so:

    forms/profiles/W-2-Self-Service

  • Lost or stale dated checks

    If an University of Richmond pay check is lost or was never received contact the Payroll Office to request a reissue check. Please allow at least two weeks from the check date before requesting a reissue, unless there is reason to believe the check has been stolen or misappropriated.

    Please provide following information when requesting reissue of the lost check:

    • UR identification number
    • Last four digits of your social security number
    • Check amount and check date

    Stale dated checks are over sixty days from the issue date and must be returned to be reissued.

    Checks that remain uncashed, one year after date issued, are reported the State Treasurer as unclaimed property.

    Contact the Payroll Office at payroll@richmond.edu